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Yungaburra Markets Terms and Conditions

Last revised: 18 July 2014

TO BECOME A CASUAL STALLHOLDERS:

We have 270 sites at Yungaburra, and they are all filled with permanent stallholders. When these folks cancel their site for a particular market, then we have sites available for casual stallholders. I usually have about 30 sites cancelled per month.

  1. Please complete a Registration Form (available from our website, or call for a copy) and send it to the Coordinator by email, fax or post. Dianne will confirm receipt, and in the week before the market, will advise you if there is a Casual site available for you to trade. Once we have had a market to see the standard of your product and presentation, then we will give you further opportunities to trade, as casual sites are available. Your application is dated, and then you move towards the top of the waitlist for Permanent sites, should you wish to have one.
  2. Should a casual stallholder not attend for 12 months, their application will be forfeited.
  3. All stallholders selling food must display a current Food Licence from their City/Regional council, as well as the relevant Food Safety Supervisor details. The Health inspector may conduct spot inspections on market day. Call TRC 1300 362 242 to speak with the Environmental Health Officer to ensure you have the correct licence.
  4. One stall will be available for local fundraising organizations, on a monthly roster basis, to be booked in advance. Selling of raffle tickets or gambling of any form is not permitted at these markets. The only exceptions are the Yungaburra Lions and Lioness Clubs. Sausage sizzles will not be permitted.
  5. The Coordinator is entitled to make enquiries as to the nature of the goods to be sold and will determine whether or not they are appropriate for the character of the Market. Stallholders must ONLY sell the products that they are registered to sell.
  6. The Gazebo sites, B, C, D & E rows are all NO CAR PARKING SITES. Vehicle entry is at the top of the grounds by the Pit Stop Service station. You may unload your property at your allocated site number. We, then ask you to take your vehicle off the market grounds, exit via Short Street, repark it, and then come back in and do your set up. This area can get very congested on Market morning, your courtesy is much appreciated.
  7. One way vehicle access at the top of the market grounds for rows A, B, C, D and E, as well as the beginning of K, L and M rows (up to 10). Entry to all of ‘F’ row is at the top of the service station, and the exit is via Short Street. Rows J, O and P, then from 10 onwards on K, L, M rows should use Short Street entry and exit.
  8. When you are offered a Permanent site at Yungaburra, you will be required to choose one of two options, please check details in Conditions #9 & 10, this will apply to new Permanent stallholders as of July 2014. The Market year is the financial year from 1st of July to 30th of June. Adjusted fees will be arranged for new Permanents through the year.

PERMANENT STALLHOLDERS:

Permanent stallholder is one who attends most markets of the year, excluding time off for holidays, or serious medical issues.

Permanent Stallholders: We are advising those of you who are already Permanent, (as at 01 July 14), you will be required (in 12 months time – from 01 July 2015) to pay for your site in advance. We offer two options:

  1. Option ‘A’: This offer gives permanent stallholders their site for 12 markets for the cost of 10. These two markets can be used for trading, or holidays, entirely up to you. You will be asked to pay this fee before the 20th of July 2015. There will be no refunds for extra markets taken off.

    Illness or emergency will be the only exceptions to the rule, and will be at the discretion of the Coordinator.

  2. Option ‘B’: You will be asked to pay by direct debit, for 3 markets up front. This payment must be paid one week before the upcoming market. In the case of cancellations received with due notice, the site fee can be carried forward to pay for the next market. However, if you ‘No Show’ or cancel after Noon on the Thursday, this market fee will be forfeited.

Our markets are now well established, organised efficiently and give stallholders the opportunity to trade in an excellent market place.

  1. Permanent Stallholders must only sell the products that they are registered to sell. Registration forms are required to be updated each financial year. Written approval must be given from the Sub-Committee prior to any significant change to your product range.
  2. Sub-letting of your site, or operation by another person, other than stated on the Registration form is not generally permitted. In occasional cases, this may be arranged through the Coordinator.
  3. Approval for Stall Holder’s positioning and permanent site holding is at the discretion of the Market Sub-Committee.
  4. The Yungaburra State School P & C Association has the right to review individual tenures at their discretion.
  5. Sites (including food vans) are not transferable between stallholders and cannot be sold, sub-let, transferred or exchanged if the business using the site, has been sold. This item is subject to the Committee’s approval and at their discretion.

ON MARKET DAY:

  1. Permanent or casually booked sites not occupied by 7am will be reallocated to waiting traders.
  2. Aggression towards volunteers, other stallholders, members of the public, or the Coordinator is not acceptable and could result in site forfeit. Inappropriate or offensive behaviour will not be tolerated.
  3. Volunteer Money collectors will call on stallholders during the morning, between 7.30am and 10am (times may vary). Stallholders must have the correct site fee available during that time. No change will be carried by volunteers, nor will consideration be given for lack of sales.
  4. Busking by school children is encouraged. All buskers must be registered at the Info Marquee and move on at 15 minute intervals, unless otherwise agreed, with no obstruction of walkways. Adult buskers must pay a $10 fee, and no amplified music or bagpipes are allowed. There is a limit of four groups or individual buskers, for a 90 minute period only.
  5. Any concerns or complaints must be in writing and signed and forwarded to the above address, Attention: The Market Sub-Committee or handed in to the Info Marquee. Please note that the Yungaburra P & C Association cannot act on anything not submitted in writing.
  6. Stallholders (particularly those near the Motel) are required to dim their lights and not make undue noise when setting up for the market. Violation of noise provisions will risk a fine under the Tablelands Regional Council’s Noise Abatement Act.
  7. Trading must cease at 12.30pm and stalls dismantled by 1.30pm.
  8. Rubbish bins are for the use of the market patrons. Stallholders must take their own cartons, packaging and other rubbish with them, when they depart.
  9. Dogs are not encouraged on the market grounds on market day.
  10. Please direct any articles or queries about Lost property to the Market Info Marquee. The Yungaburra State School P & C Assoc, takes all care but no responsibility for these articles.

POWERED SITES:

  1. We have a limited number of powered sites at Yungaburra and they are all currently filled with Permanent stallholders. These are 10 & 15 amp plugs.
  2. Requests for powered sites can only be filled when there are sites available.
  3. Any electrical leads or equipment used on site must comply with current tagging requirements. No double adaptors or power boards allowed. Please ensure power cords do not cross walkways.

PUBLIC LIABILITY INSURANCE:

The Yungaburra State School P & C Association holds Public Liability Insurance cover for the running of the markets.

  1. It is a requirement that all Permanent stallholders carry and maintain their own PL insurance for each market and that this is proven. Therefore if the Market Coordinator does not hold a Certificate of Currency (COC), then they will be deemed not to be insured and must pay the $5 insurance fee for that market. Casual stallholders are welcome to pay the $5 fee per market, until they become more established and take out their own cover.
  2. Our Public Liability Insurance cover excludes Product Liability on tools, electrical goods, second hand toys, health, cosmetics, medicines, potions, oils, soaps and alcohol.
  3. Electrical appliances for sale that have not been tested, must be labelled stating: ‘NOTE – This/These electrical item/s have not been electrically tested. Buy at your own risk.’
  4. Stall holders are required to keep their goods within their allocated sites. Sandwich boards or display structures must not be placed on the walkways.
  5. The Yungaburra State School P & C Association will not be held responsible for third party damage or personal injury claims resulting from stallholders activities.

NOT PERMITTED ON THE YUNGABURRA MARKET GROUNDS:

  1. No vehicles are allowed to drive in or out of the market grounds between 7.15am and 12:30pm. This is an important Safety and Insurance issue. Offenders may be refused from future attendance.
  2. Overnight camping on the market grounds is strictly prohibited. The Tablelands Regional Council may impose on-the-spot fines to offenders.
  3. The use of generators for power production is not permitted.
  4. The sale of puppies/dogs and kittens/cats is prohibited under a Tablelands Regional Council By-law. This is in line with the Council’s ‘Responsible Pet Ownership’ laws. There will be no exceptions.
  5. The sale of laser light pens is prohibited.
  6. Selling of raffle tickets or gambling of any form is not permitted at these markets. The only exceptions are the Yungaburra Lions and Lioness Clubs.
  7. Sausage sizzles will not be permitted.
  8. Yungaburra Market Grounds are a No Smoking Zone. A Designated Smoking Area is located behind the Information sign on the lower ground and at all exits.

CANCELLATIONS, SPECIAL LEAVE, WET WEATHER and CYCLONES:

  1. Permanent stallholders who are not able to attend a particular market, please advise the Market Coordinator as soon as possible. This courtesy allows casuals to have an opportunity to trade, thus ensuring our market is always full of quality stalls, offering a wide variety of goods to our valued and loyal customers.
  2. Permanent Stallholders who require extra leave, over the two markets allowed, please make application to the Market Sub committee.
  3. Cancellations from Permanents will be classed as ‘Late Cancellations’ if they are received after noon on the Thursday prior to the market. If this happens two consecutive months, that site will be forfeited and the stallholder must again become a casual. Illness or emergency will be the only exceptions to the rule, and will be at the discretion of the Coordinator.
  4. If you are a Permanent stallholder, and you do not wish to risk bringing your stock to the markets in the wet season, then please consider taking your 2 markets off, this allows us to fill your site with casuals who are happy to trade, regardless of the weather.
  5. Yungaburra Markets will not be cancelled due to weather conditions, unless a cyclone warning (not watch) has been issued. Stallholders who set up must pay for their site regardless of weather or site conditions. There are no wet weather discounts and refunds will not be issued. The Website, Market Message Bank and Radio ABC will be regularly updated, in the event of bad conditions.

Our Terms and Conditions are occasionally amended, stallholders are responsible for ensuring they are aware of the current Terms and Conditions, these are always available at the Info marquee on Market Day, the volunteer money collectors have copies, and also on the website.

Failure to comply with any of the above Terms & Conditions may result in permanent site forfeiture.

Market Sub- Committee decisions are final.

THE YUNGABURRA STATE SCHOOL P & C ASSOCIATION THANK YOU FOR YOUR COOPERATION AND SUPPORT.

2 days to the next Yungaburra Market.
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We didn't think anyone read the fine print, but since you are making the effort, just know that we do try to check our facts but even so we aren't always right. This website is operated by Clearwater Software as a free service to the Yungaburra State School P&C. Email corrections or comments to website@yungaburramarkets.com. And come along to the markets soon, okay?